https://sites.google.com/a/hkacademy.edu.hk/parent-handbook/on-campus#features
 
https://sites.google.com/a/hkacademy.edu.hk/parent-handbook/on-campus#facilities
 
https://sites.google.com/a/hkacademy.edu.hk/parent-handbook/on-campus#wear
https://sites.google.com/a/hkacademy.edu.hk/parent-handbook/on-campus#lunch
 
https://sites.google.com/a/hkacademy.edu.hk/parent-handbook/on-campus#personal
 
https://sites.google.com/a/hkacademy.edu.hk/parent-handbook/on-campus#attendance
https://sites.google.com/a/hkacademy.edu.hk/parent-handbook/on-campus#bus
 
https://sites.google.com/a/hkacademy.edu.hk/parent-handbook/on-campus#attendance
 
https://sites.google.com/a/hkacademy.edu.hk/parent-handbook/on-campus#visitors
https://sites.google.com/a/hkacademy.edu.hk/parent-handbook/on-campus#weather
 
https://sites.google.com/a/hkacademy.edu.hk/parent-handbook/on-campus#health
 
https://sites.google.com/a/hkacademy.edu.hk/parent-handbook/on-campus#emergency
         


HKA’s campus in Sai Kung is an environmentally friendly, state of the art facility designed to support the school’s rigorous curriculum. The building earned a Provisional BEAM Platinum rating for its sustainable materials and features which makes the school not only a healthy and captivating place to learn, but also leverages the building itself as a teaching tool. The campus features:

- Technologically advanced classrooms
- Fully supported science laboratories
- Extensive fine arts facilities including
  • 350 seat theatre with orchestra pit
  • Black box studio theatre
  • Music rehearsal and practice rooms
  • Dance studio
  • Art court with indoor and outdoor work spaces, design and technology rooms, and a kiln
- Fully-equipped sports facilities, including
  • Gymnasium
  • Indoor Multi-Purpose Area
  • Climbing Wall
  • Soccer pitch
  • Outdoor basketball court
The school’s “green” features include:
  • Weather-tolerant landscaping with native plants for reduced water usage
  • Dedicated exhaust systems in workshop, art and science spaces
  • A CFC-free climate control system
  • Reducing CO2 emissions and energy consumption
  • Building orientation that allows for natural ventilation

hkaCAFE
HKA has a cafe and coffee bar located on the Upper Ground Level near the main staircase. The hkaCAFE serves a variety of hot and cold beverages, savoury items, muffins and sweets. The cafe is for visitors and parents with Secondary School students also having access.

In keeping with the school’s commitment to sustainability, the Cafe uses reusable wares for serving food and beverages.

hkaSHOP

The hkaSHOP, located on the Upper Ground Level next to the hkaCAFE, is the school’s uniform and spirit shop. You can also purchase items via our online shop. Both shops, HKA & online, sell all uniform items as well as mugs, lunch-boxes, backpacks, t-shirts and sweatshirts.
 
For more information, please email Cathy Munoz, Admissions & Transitions Manager, at catherine.munoz@hkacademy.edu.hk.

 
Food
Food is allowed in the cafeteria and cafe areas also 2F hallways and common areas. Food is not allowed in other areas unless prior, written permission has been obtained.
Chewing gum is not allowed anywhere on campus at any time.
No food or drink is allowed in the HKA Theatre at any time.


Nut and Food Allergies
The cafeteria food service, hkaEATS is ‘nut free’*. Grades PK1 through to G2 are nut free if there is a student with a serious nut allergy (requiring Epipen). Parents are notified at the beginning of the school year to avoid sending in nuts and products containing nuts. Grades 3 and above are not nut free and are supported by the Health Centre in managing their allergy. Students are not permitted to share food. Eating is not permitted on the school bus.

The vending machines in SS on the second floor and West End Cafeteria may contain nuts. This fits with the school policy of student responsibility around their allergy and preparing them for independent life outside school as they enter SS.

If you are cooking or sharing food as part of a project, please inform parents of students with allergies in advance so they can suggest alternative foods for their child. During lunchtime and snack students are not permitted to share food. If a child has a food allergy they should not be allowed to sit next to a child eating that food.

*Following EU Nut Allergen Guidelines: Coconut, pine nut, and other seeds are not on the '14 Allergen' list and can be served.

Smoking
Smoking is not permitted anywhere on campus at any time.

Alcohol
Alcohol may be served and consumed only with permission and never when students or children are present on campus.

Elevators
The use of the elevator is restricted to adults and service providers. Stu­dents may use the elevator for special circumstances when accompanied by a staff member or with permission from a staff member. Primary stu­dents using the elevator must be escorted by a staff member. Secondary students are expected to present an elevator pass when using the elevator.

Audience Participation for School Events
HKA welcomes community participation throughout the school year for a range of events and performances, e.g. assemblies, concerts, theatre performances, exhibitions, Community Fair, etc. Audience participa­tion is essential to the success for all events and should be in keeping with the school’s guiding values about a respectful community. Please refrain from using cell phones, speaking, entering or exiting except at ap­propriate times, or leaving your seat during performances. During in-school performances teachers are expected to supervise all students regardless of grade level and to sit within close proximity of their students to ensure their participation is in the spirit of a respectful community.

Please note: No food or drink can be taken into the theatre.

Facilities Rental
Some rooms and facilities at HKA are available for rent. For more information, please contact facility.bookings@hkacademy.edu.hk or the Main Reception.

 
Uniforms
Uniforms are required for all students attending HKA.

The Primary School uniform consists of:
  • official white shirt with logo (short or long sleeve shirt)
  • official trousers, shorts or skorts in the school’s blue colour
  • official sweatshirt
  • hoodies and fleeces from the hkaShop
  • hat for outdoor activity. Students may wear an official HKA hat or a hat of their choosing.

The Secondary Secondary School uniform consists of:
  • official white shirt with logo (short or long sleeve shirt)
  • official trousers, shorts or skorts in the school’s beige colour.
  • official sweatshirt
  • hoodies and fleeces from the hkaShop

All students are expected to wear:
  • Closed shoes or sneakers (trainers) should be worn with socks.
  • Sandals are permitted but, for safety reasons, cannot have open backs and must be flat (no platforms, flip flops or Crocs) and safe for running.
  • During the rainy and cold season children may wear rainwear and heavier outerwear jackets of their choice, however, clothing worn inside school during the school day must be specified school uni­form, e.g. hoodies and fleeces.

Physical Education (PE) Uniform (Gym Kit)
Primary School

HKA’s gym kit for PS consists of appropriate footwear and the following:
  • a blue dri-fit t-shirt
  • blue dri-fit shorts/skort
  • blue PE trousers
Primary School students may wear their gym kit to school on PE days and are not required to change into their regular uniforms. To participate in PE students must wear sneakers (trainers) and must have a water bottle and hat for outdoor activities. Students who do not have a complete kit will not be allowed to participate.

Secondary School
HKA’s gym kit for SS consists of appropriate footwear and the following:
  • a blue dri-fit t-shirt
  • blue dri-fit shorts/skort
  • blue PE trousers
  • maroon zip-up fleece
Secondary School students are expected to wear their gym kit for P.E. only and wear their regular uniforms the rest of the day. To participate in P.E. students must wear sneakers (trainers) and must have a water bottle.

Purchasing Uniforms
HKA uniforms are available on-line and at the 
hkaSHOP on campus. For sizing, please consult the sizing chart or try on items at the 
hkaSHOP.

Sports Team Kit
Sport's Team members should purchase their own sports uniform and travel gear. Spiritwear may also be purchased from the 
hkaSHOP.

Team kit, travel gear and Spiritwear are designed as much as possible for use across different sports. While representing the school, students are required to wear the official school athletics kit, travel gear or optional Spiritwear and may not wear items that are not a part of the official kit.

Casual Dress Day
On the last Friday of every month, HKA has a Casual Dress Day in keeping with the school’s Service Learning Programme and in support of the school’s Culture of Philanthropy. On these days, students are asked to bring a small donation to support a philanthropic cause. In the PS, grade levels select the charity to be supported as part of curriculum integration. In the SS, students contribute to a general fund over the course of the year and then make determinations at the end of the year about which charities the SS will support.

In order for students to wear informal clothing on Casual Dress Days, students are requested to bring in a small donation (recommended: HK$10 - HK$20). Casual Dress Days will be announced the third week of every month in the hkaNEWS and the funds raised will be reported on in the first week of every month again in the hkaNEWS.

  
Our in-house catering team, prides itself on creating balanced, wholesome and attractive food for our community, they bring years of skillfull experience to this task and are happy to serve you.

HKA students may bring their own lunch and snack and/or purchase lunch and snack at school.


When bringing lunch/snack:

Please do:
  • provide a well-balanced snack and lunch
  • send students with sufficient food for the day
  • include an extra snack if the student is staying for an after-school activity
  • send students with an empty reusable water bottle (bottles may be refilled on campus)
  • pack lunches in reusable containers to minimise waste

Please do not:
  • send glass bottles or containers to school.
  • send unhealthy food items such as candy or soft drinks.

Buying Lunch
The 'hkaEATS' cafeteria, operated by our appointed Executive Chef and our in-house team of food-service professionals,
 offers hot lunch everyday as well as side dishes, juice and snacks.

Primary students will only be served food items if their parents have subscribed to a meal plan via the 
hkaEATS Campus online system. Primary students may not purchase a la carte items and should not bring money to school.

Secondary students may purchase lunch and snack without a prior order. Parents can provide funds to student's 
hkaEATS Campus account.  Purchases by cash and Octopus will also be available. Snacks are available from vending machines on the 2nd floor. These vending machines offer water, juice and healthy snacks.

Secondary School students may purchase snack items prior to the start of the school day. Students will only be able to purchase items during break and lunch and must remain in the designated SS areas during this time. HKA Staff will monitor lunch areas and Grade 12 students may be exempt from this on-campus restriction. Students are not allowed to leave the school campus during lunch periods, nor should food from home be delivered during the school day. Refrigeration and reheating facilities are not available, and we suggest that food from home is brought to school in a thermal lunch box.

Cafeteria expectations
Students must eat in the cafeteria and not take food or beverages to other areas of campus.
Students may not leave campus during lunch periods.

Students are expected to leave their area clean and place rubbish in the appropriate general, compost and recycling bins provided.

Food is not allowed
  • in classrooms without staff approval
  • any Library without Teacher Librarian approval
  • HKA Theatre
Water may be con­sumed in classrooms. The school provides safe drinking water for students. Students are expected to provide their own water bottles.
 
https://sites.google.com/a/hkacademy.edu.hk/parent-handbook/on-campus#top
 
Students should bring:

  • lunch, unless buying lunch at Cafeteria or on hkaEATS subscription lunch plan.
  • backpack with school items. The backpack should be clearly labeled with the student’s name. Backpacks should be “child-friendly” in terms of size and weight.
  • relevant outerwear, in keeping with the school uniform.
  • Sunscreen
  • Hats (required in Primary School for outdoor play)
  • PS students will be given a plastic folder on the first day of school for reading/library books and Mandarin work. Communications with teachers/HKA should be emailed to both the teacher and co-teacher.
Items to keep at school:
  • Sunscreen
  • Bug repellent
  • Hat
  • Extra socks and underwear (PK1, PK2, and K) On the first day of school, children in grades PK1 through K should bring a change of socks and underwear in a labeled plastic resealable bag. In the event that a child needs to change their clothes at school they will be provided with a spare HKA uniform. Please wash and return as soon as possible for community use. 
Please do not bring:
Personal items from home, unless asked by a teacher. Teachers will notify parents of the times when children can bring in items from home.

Primary Students:
  • If a PS student brings an electronic device to school, it should be kept in their backpack during the day.
  • If a student has a phone on campus, it should be turned off during the day.
  • If a student needs to contact their parent during the school day they may telephone from the Primary School Office.
  • Devices taken out during the school day will be collected by the classroom teacher and returned at the end of the day.
  • Parents will be informed if a student is using a non-school device during the school day.
Secondary Students:
  • Students in the SS may use electronic devices during non-academic time (i.e., bus rides, breaks and after school). Lunchtime is device free, except the Library where students may use laptops for school work.
  • Students found using non-sanctioned electronic devices during class times without permission will have the item confiscated and it will be forwarded to the Secondary Principal’s office or returned directly to the child’s parent.
  • Grade 11 & 12 students may use electronic devices in study block.

Storing belongings during the school day
PS students have storage in their classrooms for backpacks and other items.
SS Students are assigned lockable personal lockers for their personal belongings. It is the responsibility of each student to keep his or her locker secure and the combination of the lock secret.




Primary School 

Student Hours

PK 1 & PK2:

- 8am to 12:30pm:  Monday, Tuesday, Thursday & Friday
- 8am to 12:20pm on Wednesdays


K to Grade 5:

- 8am to 3pm:  Monday, Tuesday, Thursday & Friday
- 8am to 12:20pm: Wednesdays

Secondary School Student Hours
- 7:50am to 3pm: Monday, Tuesday, Thursday & Friday
- 7:50am to 12:20pm: Wednesdays


Points to Note:
  • HKA’s official hours are from 7:35am to 4pm.
  • Students may arrive as early as 7:35am.
  • SS students should arrive by 7:45am.
  • PS students should arrive by 7:55am.
  • All after school activities (ASA's) will conclude by 4:10pm (PS) or 5:30pm (SS) unless otherwise noted.
Morning Arrival
In the morning, students arriving by school bus or private vehicle will enter campus via the Mei Yuen Street 'Bus-Bay' entrance. Walkers will arrive via the Wai Man Road 'Main Gate' entrance. Both entrances will open at 7:35am.
  • Walkers (WW): In the morning, please use the school entrance on Wai Man Road. There is no parking on campus for parents. If you plan on driving to campus, parking, and then walking onto campus, please use the area private parking facilities within walking distance on Mei Yuen Street and Wai Man Road. 
  • Private Vehicle (PVW): Private vehicles are to drop off and pick up students in the private vehicle lane in the bus bay area off of Mei Yuen Street. During arrivals and dismissals HKA staff will direct private vehicles to the drop off zone.
  • By school bus: Students will be dropped off in the bus bay and then make their way directly to their class or other designated areas.
  • By bicycle: HKA has an off-campus bike rack to secure bicycles. No bikes should be brought onto campus. Please see below for further information on HKA's policy on arriving to school by bicycle.
DO NOT PICK UP STUDENTS BY CAR IN FRONT OF THE SCHOOL ON WAI MAN ROAD.

Supervision on campus before school starts
No student should arrive before 7:35am. No supervision will be provided before 7:35 am.

Upon arrival, Early Childhood (EC) PK1-K students will be escorted from the bus bay area through the East Main stairwell and will be supervised on the EC playground. EC parents are welcome to walk onto campus and escort their child directly to the first floor EC playground.

G1- G5 will enter through the East entrance and use the Central stairwell. G1-G5 students will be supervised on the Upper Primary play area, football pitch and PS Library.
 Primary school students will be escorted to their classrooms at 7:55am for an 8am start.

Students in G6-12 will enter through the Main or Bus-bay West entrances and use the Central and West stairwells.
 
Afternoon Dismissal
Students traveling by bus or PVWs will be dismissed via the Mei Yuen Street 'Bus Bay' entrance to the school. WWs students will be dismissed via the Wai Man Road 'Main Gate' entrance. Please do not try to pick up your child from their classroom for individual pick-up as it confuses routines for our students and congests dismissal areas. Students who have not been picked up 15 minutes after dismissal will be escorted to the ground level main office and may be collected directly from the main office reception area.
 
- K to G12 WWs. Adults collecting children should meet students in the “drop zone” located outside of the main office and theatre lobby at 3pm and at 12:20pm for PK1- G12 on Wednesdays. Please do not wait in the cafeteria as it congests and confuses dismissal routines.

- PK1 and PK2 WWs on Mon, Tue, Thur & Fri: Adults collecting children should meet students in the “drop zone” located outside next to the guard booth in the bus bay area at 12:30am. All adults should show HKA ID in the first week of school until teachers become familiar with family routines
.
  • “Walker Walkers”. If your child is a walker that walks off campus please inform your child's co-teacher and teacher that they are a walk-off walker (WW).
  • “Private Vehicle Walkers” If your child is a private vehicle walker (PVW) meaning they go to the private vehicle lane and are picked up inside the bus bay. This will help us to group the students when leaving campus.
- By private vehicle (PVWs) in the PS will be escorted to the bus bay car lane.

- By bus. PS Students taking the bus will be escorted by their classroom Co-teacher and led to their bus. Additional staff will ensure seat-belts are worn and bus mothers will take final bus attendance of PS students before leaving the school. SS students will be dismissed with ample time to make their way down to the bus bay independently.

DO NOT PICK UP STUDENTS BY CAR IN FRONT OF THE SCHOOL ON WAI MAN ROAD.

Early Departure and Changes in Dismissal Plans
If you are picking up your child before the end of the school day, please alert your child’s teacher or PS/SS offices in writing the day before if possible or, at the latest, in the morning. When collecting a student early, it is required and imperative to report to the reception office personally to notify the school receptionist and sign the early departure form. A child that has been picked up early without prior notification will often be deemed missing from their des­ignated bus queue and become the subject of a time-consuming search.

If there is a change in a PS student's regular dismissal routine (e.g., for a playdate), it is essential to notify your child’s Teacher and Co-teacher of any changes to their dismissal plans prior to 7:45am on the day of the change. If notifying the school of a schedule change after 7:45am, contact the Primary School Office directly at 2655-1273. Please note that playdate requests will be subject to bus seat availability and is subject to both parents confirming the arrangement. If a child is unable to ride the school bus, parents will be notified so that alternative arrangements for dismissal may be made.

Dismissal after cancellation of ASA
The ASA co-ordinator will contact parents prior to 11am if we need to cancel ASA. During inclement weather parents are encouraged to check their email regularly. Confirmation and receipt of the email is requested in the cancellation email.
 
Once the email is sent, if the ASA co-ordinator does not receive confirmation prior to one hour before dismissal parents are telephoned, if a parent is not available the helper is contacted and if they are not available then the emergency contact person listed. No student will leave school if an adult has not been informed.

HKA Bicycle Parking
There is a bike rack is available on Wai Man Rd (left of the main entrance).
  • Bike Parking is available on a first come first served basis.
  • Bikes must be left in an upright position, locked and secured.
  • Use of the bike rack is from 7am and 6pm. If you would like to to leave your bike outside of these hours please contact Main Reception.
  • Any bikes not parked in accordance with the guidelines will be removed by HKA Operations.
  • Bikes not claimed within 7-working days will be donated to charity.
  • No bikes are to be brought directly onto campus.
Any concerns regarding the bike rack should be reported immediately to Main Reception directly to Operations Dept. via operations@hkacademy.edu.hk.



 
Bus Protocols

A. - Buses are never to leave a PS student at a bus stop without an adult or SS sibling to collect them except where a prior notifying letter has been received by the PS Principal.

B. - If an adult or SS sibling is not present at the stop, the bus contacts parents and continues on its route and will either return to the stop or take the student back to school where an HKA staff member will receive them and continue to try to contact the parent, helper or emergency contact. The student may be placed on a late bus if available or the parent will need to collect their child from school.

Arrival and Drop-off
Buses, private vehicles and parents accompanying children on foot may arrive on campus no earlier than 7:35am. Bus Bay gates close at 7.55am.

All Primary School students arriving by bus will be assisted by staff. Secondary School students are expected to make their own way to class.

If arriving by private vehicle, please follow traffic safety rules and regulations. When entering the bus bay area, follow the directions from the staff member handling the traffic flow.

Bus Service
Top Do Ltd provides the HKA school bus service. All arrange­ments pertaining to the bus service should be made directly with the bus company. Contact Top Do on Tel: 3689 9608 or email: topdoco@hkacademy.edu.hk.

After the application is submitted, parents will be informed, a few weeks before the start of school, of pick-up and drop-off times. Please contact Top Do directly with any questions. The bus company requires adequate lead time to arrange and rehearse bus routes with their staff. Accordingly, if a child wants to ride the bus in the first week of school, you must sign up by the deadline indicated on the registration forms. Registrations after the deadline may be put on waiting lists based on seat availability.
 
General Information
For general enquiries such as signing up, moving houses, terminating services, please contact Top Do. In addition, if parents have any complaints regarding the service or student behaviour on the bus, please contact the Principal directly or the school bus coordinator at bus@hkacademy.edu.hk. Please notify Top Do if a child will not be riding the bus on a given school day. Ei­ther email Top Do the day before or call them first thing in the morning so that the appropriate bus driver can be notified not to wait at the pick-up point.

Bus Routes
Bus service runs from a number of pick-up points throughout Hong Kong. The routes are fixed from the beginning of the academic year; any families moving or joining school part way through the year will be accommodated on the existing routes if space is available.

Bus Pick-up and Drop-off Guidelines
Morning bus schedules are carefully determined to get students to school on time. Bus drivers will wait at pick-up points only until the scheduled pick-up time. The bus driver will not wait for late-arriving students. On the trip home, if an adult is not waiting at the drop-off point, the bus will continue its route and return the student to the school office for collection by a parent.

Primary students are to be delivered to the bus stop in the morning and met in the afternoon by their parent or caregiver, or make other suitable arrangements. Do not leave a PS student unattended at a bus stop.

Bus Mothers
The Bus Mother is responsible for the safety and well-being of all students whilst they are on the buses. She must not get off the bus for any reason during the journey, i.e. she can­not leave the bus to escort a student across the road. The Bus Mother will report any unacceptable behaviour to the school. Unacceptable behaviour can lead to a temporary ban from the bus service or a permanent loss of bus privileges

Bus Behaviour Expectations
It is important to keep all children safe and to ensure that bus behaviour expectations are consistent with the attitudes and behaviours we expect from HKA students at all times throughout the school day. Teachers will remind students of bus behaviour expectations, and your support in reinforcing them at home would be greatly appreciated. Please take some time to discuss the following expectations with your child:
  • Be Safe - This includes staying in your seat while the bus is moving with your seatbelt fastened, waiting until the bus comes to a complete stop before getting up, and using a quiet voice so as not to distract the driver of the bus. Students must not interfere with the driver, bus escort, or any bus equipment.
  • Be Respectful - This includes following the directions given to you by the adults on the bus, using appropriate language, and using appropri­ate body language.
  • No Food, No Drink, No Exceptions.
After the first reported misbehaviour on the bus, the classroom teacher, Principal or the Head of School will speak with the student. After a second offence, a School Bus Behaviour Report will be sent home. After the third offence, the student may not ride the bus for a period of time to be deter­mined by the Principal or Head of School. Further infringement may result in permanent loss of bus privileges.
 
Alternative Drop-offs for Play Dates
HKA is committed to supporting students having social opportunities outside of school. If a PS student wishes to go home with a friend on that friend’s bus:
  • Parents of both the inviting child and the invited child should email their respective child’s teacher and co-teacher directly no later than 7:45am on the day of the request or send a note along with their child.
  • The teachers will then notify the school services coordinator, who will, in turn, inform the bus company and bus monitors. 
  • If no space is available, the parents will be contacted.
  • Late requests will not be accepted. 
  • Verbal instructions delivered by the students themselves about changed bus plans are not accepted.
  • Only one child can travel home with a regular bus user on the same bus for a play date (provided there is availability on the bus). 
Emergency Bus Procedures
If a bus is involved in an accident, the driver will call the police and/or ambulance. The bus mother will immediately inform the bus company and the 
bus company will contact HKA with full details. Principals or representative will contact the parent(s) directly to inform them of the situation. If a bus is caught in traffic and an arrival time delay is expected, the bus mother will immediately inform the bus company and HKA Operations & Facilities will send an SMS message to parents with the expected arrival time.

Parking
No parking is available on campus. Two parking lots are located close to school.
 
Related Bus Documents
Can be located in the HKA Documents section. A link is available in the Portal Links section of Veracross

 


 
If a child can not attend school due to illness or for any other reason, please contact your child’s teacher and co-teacher in the PS or the executive administrative assistant in the SS at secondary@hkacademy.edu.hk. All absences from school should be communicated before 7:45am on the morning of the absence to the classroom teachers. Parents or guardians can send this message to school via email or through a written note.

Due to the collaborative and interactive nature of HKA’s inquiry-based programme, a child’s absences affect his/her progress as well as classmates’ programmes. The satisfactory completion of a term’s academic work requires regular attendance in class. Making up written work is important, but is only a partial substitution for class attendance. A well-planned class provides a learning opportunity for the students every day. If a student is absent, he or she is losing educational benefits. Many times it is impossible to make up the “missed” experience – at least in its entirety – and to gain from missed learning experiences to the same degree that the student would through group involvement in the regular class. Participation in class activities, thus, cannot be made up. Further­more, the absence of any student affects not only his/her progress, but also negatively impacts the progress of the group.


As a result we ask that students meet a minimum requirement (85-90%) attendance during a school year. This amounts to no more than 15 absences during a semester. Students who do not meet this minimum academic standard in a class are likely to receive an unsatisfactory rating on their report card regardless of whether or not they are completing work to a satisfactory standard. Students – determined upon circumstance – may also be asked to repeat a grade or commit to additional course time (e.g. summer school classes or work) to make up work missed.

Absences – Prior Arrangements/Early Withdrawal
HKA strongly discourages students taking extended holidays during the semester, or leaving school prior to the normal closing date. Students missing classes lose essential instruction and place increased demands on classroom teachers in the areas of record-keeping, administer­ing make–up work, etc. During the planning for an extended absence, parents and students should understand that teachers cannot possibly pre–teach the lessons, nor provide make-up assignments to cover all the material that will be missed. Since a student presumably needs to attend the full semester to cover all work required, it is reasonable to expect that extended absences will likely result in a lower grade. However, we recog­nise that occasions arise where extended absences are necessary. When this is the case, the school will make every reasonable attempt to reduce the possible impact to a student’s educational programme.
 
In order that students and parents may not be misled and suffer possible disappointment, it must be clearly understood that:

A letter of request to the Principal outlining reasons for the absence, expected duration, and departure date should be written to the school for absences of more than three consecutive days. This information will be relayed to all of the teachers involved, and when possible, they will be asked to organise appropriate work for the student’s absence.

The student (or parent, if appropriate) is expected to take responsibility for speaking with each of the student’s teachers to determine work required.

Please note that an indication of willingness on the part of the teacher to assist the student is not to be construed as a promise that the student will receive full credit for work completed. The responsibility for completion, and quality of all make-up requirements, rests with the student.

Primary School (PS) Attendance
In order to meet HKA’s attendance requirements, students may not be absent from class more than 27 days during the school year. Absences for school sponsored and approved activities (i.e. camp trips) are excluded in this attendance requirement.
 
Academic credit may not be granted to PS students with absences exceeding more than 15 days per semester or 27 days over the course of the academic year. Students who do not meet the attendance requirement will receive a narrative only progress report and the student's grade placement will be reviewed for the following school


Secondary School (SS) Attendance
Students are expected to attend classes daily. Students should be absent from school only for essential and important reasons, such as illness or family emergency. If a student is absent, parents must notify the SS office by phone or at 
secondary@hkacademy.edu.hk before 8:30am to confirm the absence. After 8:30am, a school official will contact parents to confirm an unexcused absence.

If a student is absent due to illness for more than three consecutive days, a medical certificate must be submitted to the SS office upon return to school.

If a student needs to leave school early due to a planned absence, parents must inform the SS office by phone or email before 8:30am on the day of the appointment. If a student needs to leave school due to illness or emer­gency, a school official must contact parents before a student can be sent home.

In order to meet HKA’s attendance requirements, students may not be absent from class more than eighteen (18) days during the school year. Absences for school sponsored and approved activities (i.e. sports trips, theatre trips, China Studies Programme) are included in this attendance requirement.

Academic credit may not be granted to Grade 9-12 students with absences exceeding more than nine (9) days per semester or eighteen (18) over the course of the academic year. Students missing nine (9) sessions of a single class, even though they may be present for other classes those days, also risk losing credit for that particular class.

It is within the purview of the Principal to grant a waiver to any component of this attendance requirement.
 
Late Arrivals and Tardies
It is important that your child arrives at school on time to avoid interruption of the class. Students arriving late, after 8am, should report to the PS office and they will be escorted or sent to class. Lateness is recorded on each semester’s progress report.

Students are expected to arrive to school on time. If a student is late (arriving after 7:50am for SS and 8am for PS) to school for a legitimate reason, he or she needs to present a note to the relevant office at the time of entry to school that day. A phone call or email from a parent indicating the reason for the tardy will also suffice. If the school receives no information, the SS office will contact parents. If the problem persists, the principal will address the issue directly and determine consequences.

Secondary Students are expected to be on time to each of their class periods. Teachers will contact parents to discuss repeated unexcused tardies to individual classes and if the behaviour continues, it will be dealt with as a discipline issue through the SS Principal.

Parental Absence
On occasion, both of a student’s parents/legal guardians may be out of Hong Kong. In such a case, parents/guardians must follow the protocol for parental absence, both for the safety of the child and the school. Likewise, if a child lives with one parent who is the primary caregiver, the school also needs to be notified if that parent is out of town.

When planning a trip away from Hong Kong, please complete the Parental Ab­sence Consent Form available via the 'HKA Documents' area under the PS or SS folders.
A separate form must be submitted for each departure from Hong Kong.
 

  
Parents and relatives are welcome to visit HKA. Every visitor is required to either present an HKA Community Card or to check in at the main entrance to obtain a visitor’s badge at all times. Families are issued 3 Community Cards. If a card is lost or stolen, please inform office@hkacademy.edu.hk immediately.

If a friend or relative wishes to visit a classroom, please contact the relevant Principal to make arrangements.

Former students and families are always welcome at HKA and should contact the relevant Principal at least two days in advance to make arrangements to visit during snack, lunch and/or recess.

Campus CCTV
To enhance the safety of our school community, closed circuit television (CCTV) is in operation on campus. Should you have any questions or concerns, please contact the main reception.

 
https://sites.google.com/a/hkacademy.edu.hk/parent-handbook/on-campus#top
 
Inclement Weather Procedures
Inclement weather in Hong Kong occasionally results in school closures or delayed openings. If inclement weather requires HKA to close entirely or to delay opening, parents will be notified via SMS. The school uses parents' mobile numbers of record. Parents are responsible for making sure that they have provided the school with the correct mobile number. Each individual parent should inform the school of his/her mobile number.

In addition to SMS notifications, relevant information will be posted on the school's website.

Parents are also encouraged to visit the Hong Kong Observatory website for weather information and the Hong Kong Education Bureau website for details regarding school closures.

Note: When consulting the Education Bureau's website, please be aware that the term “kindergarten" on the Education Bureau's website applies to PK1 and PK2 ONLY at Hong Kong Academy.

Hong Kong Education Bureau Announcements
In some situations, the Education Bureau (EdB) can make additional specific decisions with regard to school opening times and closures for the safety of students. HKA adhere to the announcements made by the EdB.

ASA Procedure During Weather Warnings
Please refer to the ASA section of our Extended Learning guidelines page for ASA inclement weather procedures.

School Bus Procedure During Weather Warnings
Please note that the school bus provider will decide wether or not the bus service will run based solely on information published by the 
Hong Kong Education Bureau. HKA do not have any influence on this decision. During a weather warning, school bus updates will be messaged to the relevant parents via the channels mentioned above.

Notification App:
Government Notifications (GovHK): Users can customise the HK Government alerts they receive such as Education Department Bureau, HK Observatory and HK Air Pollution alerts.
Apple    Android


Websites:
HK Education Bureau: http://www.edb.gov.hk/en/index.html
HK Observatory: http://www.hko.gov.hk/contente.htm

In the event of Signal 8/Black Rain (All School)
If a T8/Black Rain signal is raised before school, HKA will make every effort to notify parents by 6 am about a school closure for the entire school.

If the signal is raised during the school day and the school is required to close, students will remain on campus until it is safe to dismiss them. Parents will be alerted by SMS about next steps.

When there is a very strong likelihood that a T8 is imminent, the school may decide to close early. In that event, every effort will be made to send students home via their regular mode of transportation or will remain on campus until parents can make other arrangements.

In the event of a Signal 8/Black Rain on the weekend, activities may be cancelled.

Signal 3/Red Rain (PK1 and PK2 only)
If the signal is raised before school, HKA will make every effort to notify PK1 and PK2 parents by 6am about a school closure.

If a T3/Red Rain Signal is lowered by 8am, PK1 and PK2 are welcome to come to school via their own transportation.

If the signal is raised during the school day, parents will be alerted by SMS about next steps.

The Primary and Secondary Schools will operate as normal unless otherwise stated.

In the event of a weekend T3, PK1 and PK2 activities may be cancelled.

Signal 1/Amber Rain
HKA will operate as normal.

Definitions of Heavy Persistent Rain & Thunderstorms from the Hong Kong Government:

Green Alert 
Indicates that significant rain is likely to affect Hong Kong within the next 12 hours.

Amber Alert 
Indicates that 50mm of rain or more is expected over Hong Kong during the next 6 hours or so.

Red Alert 
Indicates that 50mm of rainfall has been recorded generally over Hong Kong during any 1 hour period or less. Further heavy rain could cause widespread road flooding and traffic congestion.

Black Alert 
Indicates that more than 100mm of rain has fallen in the past two hours or less. Because of widespread road flooding and serious traffic congestion, residents will be advised to stay at home or take shelter in a safe place until the rainstorm has passed and road conditions have improved.


HKA Air Quality and Pollution Guidelines (January 2014)
On 30/12/2013 the Environmental Health Protection Department (EPD) launched the AQHI (Air Quality Health Index) to replace the Air Pollution Index (API) for better communication of air quality information and associated health risks. The AQHI is calculated based on the cumulative health risk attributable to the 3 hour moving average concentrations of four air pollutants, namely ozone, nitrogen oxide, sulphur dioxide, and particulate matter (PM2.5 and PM10). The AQHI is reported on a scale of 1 to 10 and 10+, and is grouped into five health risk categories i.e. low, moderate, high, very high and serious.


 Health Risk   AQHI Health Advice to Schools
 HKA Response
 Low  1 - 3
No response action is required  
 Moderate  4 - 6
No response action is required  
 High 7
School children are advised to REDUCE outdoor physical exertion and to REDUCE the time spent outdoors.
Physical exertion to be REDUCED to up to 60 minute intervals and should be at a MODERATE level of intensity.
Students with respiratory, cardiac or medical problems can provide a written request to be ‘excluded’ from outside activities. Teachers recognising signs of discomfort in students need to send them to the Health Centre immediately.
 Very High  8 - 10 School children are advised to REDUCE TO THE MINIMUM outdoor physical exertion and to REDUCE TO A MINIMUM the time spent outdoors.
Physical exertion to be REDUCED to up to 30 minute intervals and should be at a MODERATE to LOW LEVEL of intensity.
OUTDOOR ASAs to reflect above. Some longer outdoor ASAs may need to be cancelled.
Students with respiratory, cardiac or medical problems can provide a written request to be ‘excluded’ from outside activities. Teachers recognising signs of discomfort in students need to send them to the Health Centre immediately.
 Serious  10 + School children are advised to AVOID outdoor physical exertion and to AVOID staying outdoors.
All PE lessons will be modified and carried out indoors.
Students will remain indoors during break time in line with the inclement weather procedures.
All field trips that involve any sort of physical activity will be postponed.
All ASAs will be cancelled.
Any outdoor community event will be postponed.
All air conditioners in the school to be turned on and windows closed.
Teachers recognising any signs of discomfort in children will send them to the Health Centre immediately.

 
HKA Heat Index Guidelines for Outdoor Activities

 Heat Index  Category  HK Observatory Warning  Possible Effects  Measure(s) to be Taken
< 80
(27°C)
Low     Daily activities not affected
Encourage hydration
80 - 89
(26 - 32°C)
Medium   Fatigue possible with prolonged exposure and/or physical activity

Daily activities not affected

Encourage hydration

Teachers recognising any signs of discomfort in children will send them to the Health Centre immediately.
90 - 104
(32 - 40°C)
High Very Hot Warning

When engaged in outdoor work or activities, drink plenty of water and avoid over exertion. If not feeling well, take a rest in the shade or cooler place as soon as possible.


People staying indoors without air-conditioning should keep windows open as far as possible to ensure that there is adequate ventilation.


Avoid prolonged exposure under sunlight. Loose clothing, suitable hats and UV-absorbing sunglasses can reduce the chance of sunburn by solar ultraviolet radiation.


Swimmers and those taking part in outdoor activities should use a sunscreen lotion of SPF 15 or above and should re-apply it frequently.
Sunstroke, heat cramps and exhaustion possible

Daily activities limited to 20 minutes of outside exposure at a time with a minimum of 5 minutes rest period. Enforce hydration after a maximum 20 minutes.


Teachers recognising any signs of discomfort in children will send them to the Health Centre immediately.
105 - 129
(40.5 - 54°C)
Very High Sunstroke, heat cramps and exhaustion likely, Heatstroke possible

Daily activities limited to 15-20 minutes of outside exposure at a time with a minimum of a 10 minutes rest period. Enforce hydration after a maximum 15-20 minutes.


Teachers recognising any signs of discomfort in children will send them to the Health Centre immediately.
130+
(54°C+)
Severe   HEATSTROKE/SUNSTROKE HIGHLY LIKELY WITH CONTINUED EXPOSURE

All PE lessons will be modified and carried out indoors.

Students will remain indoors during break time in line with the inclement weather procedures.


All field trips that involve any sort of physical or outdoor activity will be postponed.

All ASA’s will be cancelled.

Any outdoor community event will be postponed.


All air conditioners in the school to be turned on and windows closed.


Teachers recognising any signs of discomfort in children will send them to the Health Centre immediately.


  
The school employs a nurse practitioner and has an equipped health service room along with complete first aid kits and supplies. In addition to the school nurse, a number of our teachers have CPR and first aid certi­fication. Any time students leave the school grounds for an activity a first aid kit is provided.

Before the start of the school year, parents must submit medical data for each child attending HKA. This information, which includes medical conditions, allergies, current medication and emergency contact numbers must be entered into Veracross and updated, as necessary, throughout the school year.

In addition, parents must provide emergency information with specific contact instructions in case of emergency when a parent or guardian is not available. This can be submitted and updated via Veracross.

No medication is to be administered to students without parental consent. From August 2015 parents can consent on Veracross to their children having some over the counter medication. For Primary students the nurse must contact the parent before administering Panadol. Students are not permitted to carry any medication with them during school hours except for Epipens, diabetic kits or asthma inhalers. Parents are encouraged to supply additional inhalers and Epipens to be kept in the Health Centre. If a doctor prescribes medication that must be taken during school hours, an ‘As Required Routine Medication Administration (ARRMA) Form’ or ‘Rescue and Emergency Medication Administration (REMA) Form’ must be completed. Both these forms can be found in the ‘Medical’ folder of hkaDOCS.

If a student needs to go home due to illness or accident the Nurse Practitioner will contact the parent to arrange their collection from school.
 
A child must be fever, vomit and diarrhea-free for at least 24 hours before return­ing to school. In the interest of the children and the entire school community, we appreciate your co-operation regarding this important guideline.
 
If there is a reported case of a contagious illness in the school, we will follow the EDB recommendations and guidelines along with advice from our medical consultants. When advised, parents of students affected will be notified and asked to thoroughly check their child for symptoms. If you detect any symptoms, please seek medical advice as to an appropriate method of treatment. The child must follow protocol recommended by a medical practitioner.
 
HKA Guidance on Infectious Diseases:

Condition

Recommended period to be absent from school

Comments

Chicken pox

Until fully recovered and AT LEAST 5 days after spots appear

Pregnant women should report exposure to their doctor (Blood test may be carried out to check immunity)

Conjunctivitis

Until eye drops have been used for 24 hours. Eye must be dry before returning


Diarrhoea

Until AT LEAST 24 hours after the last episode of diarrhoea ( without anti - diarrhoea medication).


Fever

Students with temperature greater than 37.5/99.5 should remain at home until they are fever free (without panadol) for AT LEAST 24hrs.


Glandular Fever

None

Most people are immune to Epstein Barr Virus

Hand, Foot and Mouth Disease.

Until all the vesicles have dried up or advised by doctor.


Head Lice

Until first treatment is completed.

Students will be sent home if Head Lice are detected during the school day. Student must be checked by school nurse before going back into class following the first treatment.

Impetigo

Until 24 hours of antibiotics have been taken. Affected areas must be covered.


Influenza and influenza like illnesses

Until fully recovered or advised by doctor.


Streptococcal Infection (Including Scarlet Fever)

Until 24 hours of antibiotics have been taken.


Slapped Cheek / Fifth Disease. Parovirus None. Not usually infectious by the time the rash appears. Pregnant women should inform their doctor if exposed early in pregnancy (before 20 weeks).
Threadworms None. Treatment is usually one dose of medication. Sometimes followup dose is recommended. Transmission route is faecal to mouth so hand washing critical to break cycle.
Vomiting Until AT LEAST 24 hours following last episode.
Sources:
- Health Protection Agency (2010) Guidance on Infection Control in School and Other Childcare Settings. UK.
- Centre for Health Protection (2013) Guidelines on the Prevention of Communicable Diseases in Schools/Kindergardens/Child Care Centres. Hong Kong.

Always check with your doctor if you are not sure whether your child should go back to school.
 
Related Health & Medical Documents
These can be located in the HKA Documents section.
 
Food and Nut Allergies
Please see 'Facilities Use Guidelines' in this 'On Campus' section.
https://sites.google.com/a/hkacademy.edu.hk/parent-handbook/on-campus#
 
 
Fire and Lockdown Drills

In the event of any emergency necessitating evacuation of the school, children will proceed to the street level area outside of the school. If this area is deemed unsafe for any reason, students will be taken to a more appropriate area. Students will wait there until further arrangements can be made.

Evacuation drills are held each semester at an unannounced time to pre­pare students, staff, and others in the event of an evacuation.

Emergency Cancellation of School
Cancellation of school takes place only during extraordinary circumstances such as extreme weather, equipment failure, or public crisis. The school board and administrators are aware of the hardship that can be caused by an abrupt cancellation. Therefore, school will not be cancelled unless a significant safety risk has been created by unusual circumstances.


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