https://sites.google.com/a/hkacademy.edu.hk/parent-handbook/home/extendedlearning#climb
 
 
 
     

As part of the school’s Extended Learning Programme, Hong Kong Academy runs After School Activities (ASAs) four days of the week: Monday, Tuesday and Thursday from 3:05pm to 4:05pm and on Wednesdays from 12:30pm to 1:30pm. PK1-2 ASAs take place only on Monday, Tuesday and Thursday from 12:30pm to 1:30pm. HKA offers athletic, artistic and academic activities that allow students to develop physically, cognitively, kinesthetically and socially.
  • Students from PK1-G12 may participate in the After School Activities Programmes.
  • Programmes are run by HKA teachers, co-teachers and collaborating organisations.
  • HKA offers an extensive variety of activities. Once the registration period has concluded, courses are confirmed based on enrollment.
  • HKA’s ASAs are made up of two semesters in alignment with the school calendar.
  • If an activity is cancelled due to instructor absence, every effort will be made to add a make-up lesson.
  • Should an ASA be cancelled due to bad weather, parents will be informed by SMS and email no later than 12.30pm on Monday, Tuesday and Thursdays and 9.30am on Wednesdays using the phone numbers and email addresses in Veracross. Parents are responsible for keeping their contact details up to date in Veracross. Parents are to confirm receipt of this messaging and inform the school of dismissal plans. If confirmation is not received, a phone call will be made to the parent or emergency contact if needed.
  • This programme will be delivered in collaboration with our service providers. All programmes are conducted in English and in alignment with our Child Protection Guidelines.
Sign-Ups
  • Parents have access to the upcoming semester’s ‘Quick View’ list at least 2 weeks in advance of online registration opening.
  • ASA's online registration will remain open for a period one week.
  • The ‘Quick View’ will include a detailed description of each of the activities and programme locations.
  • Any activity that does not meet a minimum of 5 students registered is subject to cancellation. Parents of students in these activities will be notified and will have a second opportunity to sign their children up for  other remaining activities.
  • Sign-ups are on a first come, first served basis. Each activity has a maximum number of students that may be enrolled. Maximum participation numbers are noted in the ‘Quick View’.

Arrival

  • PS Students are walked down to the cafeteria where they will meet their instructor. SS Students are responsible for meeting their Instructors in the cafeteria.
  • PS Students may have a small snack prior to the start of their After School Activity while they wait in the cafeteria.
  • PK Students will have 15 minutes to have a snack with their instructors before After School Activity takes place.

Primary School Dismissal

  • Bus: An ASA bus is co-ordinated by HKA’s Operations department. Primary School students will be escorted to the ASA Bus by their instructor. The HKA bus co-ordinator will ensure that all Primary School age students are present before the bus departs. All questions regarding the ASA Bus should be directed to bus@hkacademy.edu.hk
  • Primary School (PS) Walker-walkers: PS WWs are to be collected from the school cafeteria. All PS after school walker-walkers must be signed out by their HKA parent or guardian from the cafeteria. No Primary School age walker-walkers may leave HKA without a parent or guardian.
  • Late pick up: If a student has not been picked up 10 minutes after the activity ends, the student will be escorted to reception where he/she will wait while the parents/guardians are contacted. The After School Activities instructor will also notify the Office of Extended Learning & Sustainability.

Secondary School Dismissal

  • Bus: An ASA bus is co-ordinated by HKA’s Operations department. All questions regarding the After School Activities Bus should be directed to bus@hkacademy.edu.hk
  • Secondary School Walker-walkers: SS WWs may be collected from the school cafeteria or they may sign themselves out and find their way home independently. We are not able to allow secondary students to sign out primary age students without the written permission from the HKA parent or guardian.

Changes in Dismissal Plans: If there is a change in the student’s regular dismissal routine, e.g. for a playdate, it is essential to notify the office of Extended Learning & Sustainability via email at extended.learning@hkacademy.edu.hk before 7:45am on the day of the change. If your child rides the ASA bus, it is necessary to also inform the HKA bus co-ordinator at bus@hkacademy.edu.hk.


Absences

If your child is absent from school, no action needs to be taken to report an absence from that day’s ASA as the absence is recorded in the school’s attendance system.

If your child will attend school but will be absent from the ASA, then an email should be sent to their classroom teacher for PS students and to secondary@hkacademy.edu.hk for SS students. This information will be forwarded to the office of Extended Learning and the bus company accordingly.


Cancellations (for reasons other than weather)
If an ASA is cancelled on the day, the following procedures will take place:
The Extended Learning Co-ordinator will notify all parents at least 3 hours before the ASA start time. This is done by email and SMS. PS parents are to confirm receipt of messaging to Extended Learning. If parents do not confirm, the Extended Learning staff will contact PS parents by phone to ensure parents are aware their child(ren) will come home according to non-ASA day dismissal process unless the parent notifies the class teacher of a different procedure.

Weather warning cancellation
All sessions will be cancelled when a weather warning forces the closure of the school for the day. Parents will be notified via email and SMS as per a normal school day. Classes that are cancelled due to weather warnings will not be rescheduled.


Hong Kong Education Bureau Announcements

HKA adheres to the announcements made by the EdB. In some situations, the Education Bureau (EdB) may make additional specific decisions with regard to school opening times and closures for the safety of students. All sessions will be cancelled when a weather warning forces the closure of the school for the day. Parents will be notified via email and SMS. Sessions that are cancelled due to weather warnings will not be rescheduled.


Parents are encouraged to visit the Hong Kong Observatory website for weather information and the Hong Kong Education Bureau website for details regarding possible school closures.


Please visit HKA’s Inclement Weather page for more information on inclement weather procedures.


Summer@hka and Winter@hka

Our Extended Learning Seasonal Programme takes place for six weeks during summer holiday and one to two weeks during  winter break depending on the holiday schedule. 

Programme offerings include academic, athletic and artistic offerings in tailor-made half and full day programmes. Plus one simple drop off and pick up makes it easy for the whole family.

Sign-Ups
  • Parents have access to the upcoming seasonal ‘Quick View’ list at least 2 weeks in advance of online registration opening.
  • The ‘‘Quick View’ will includes a list of activities and programme locations.
  • Parents can enrol their child(ren) through the hkaSHOP website.
  • Any activity that does not meet a minimum of 5 students registered is subject to cancellation. Parents of students in these activities will be notified and will have a second opportunity to sign their children up for  other remaining activities.
  • Sign-ups are on a first come, first served basis. Each activity has a maximum number of students that may be enrolled. Maximum participation numbers are noted in the ‘Quick View’.
 
Arrival and Dismissal 
  • Parents should bring their child(ren) to the cafeteria where they will meet their instructor. SS Students are responsible for meeting their Instructors in the cafeteria.
  • The drop off time for the morning session is at 9:00am and the pick up time is at 11:45am. The drop off time for the afternoon session is at 12:15pm and the pick up time is at 3pm.
  • All drop offs and pick ups will take place via HKA’s main entrance on Wai Man Rd.

Changes in Dismissal Plans
If there is a change in the student’s regular dismissal routine, e.g. for a playdate, it is essential to notify the office of Extended Learning & Sustainability via email at extended.learning@hkacademy.edu.hk before 9am on the day of the change.
 
Students participating in either the morning or afternoon sessions should bring a snack as they will be given a 15min break during their session. Students participating in both morning and afternoon sessions will be given a half hour for lunch in the cafeteria area. Students may bring their own lunch or purchase a lunch from hkaEATS.

This programme will be delivered in collaboration with our service providers. All programmes are conducted in English and in alignment with our Child Protection Guidelines.

Weather Warning Cancellation
All sessions will be cancelled when a weather warning forces the closure of the school for the day. Parents will be notified via email as per a normal school day. Classes that are cancelled due to weather warnings will not be rescheduled.

Hong Kong Education Bureau Announcements
HKA adhere to the announcements made by the EdB. In some situations, the Education Bureau (EdB) may make additional specific decisions with regard to school opening times and closures for the safety of students. All sessions will be cancelled when a weather warning forces the closure of the school for the day. Parents will be notified via email. Sessions that are cancelled due to weather warnings will not be rescheduled.

Parents are encouraged to visit the Hong Kong Observatory website for weather information and the Hong Kong Education Bureau website for details regarding possible school closures.

Please visit HKA’s Inclement Weather page for more information on inclement weather procedures.

Rock climbing is a physically and mentally demanding sport, one that often tests a climber's strength, endurance, agility and balance along with mental control. Climb@HKA aims to prepare students and our extended community to embrace these challenges. 

Sign-Ups
  • Supervised Climbing - All climbers must be registered before using the wall and be supervised by an authorised coach who has demonstrated a level of competency approved by HKA’s Director of Extended Learning and Sustainability. All climbers (including HKA parents) who are not a HKA staff members, students or volunteers are advised to seek third party insurance before climbing as they will not be covered by HKA’s insurance policy. 
  • Please contact the office of Extended Learning & Sustainability via email at extended.learning@hkacademy.edu.hk for more information about available timeslots for climbing. 
  • Unsupervised Climbing - Anyone who has not registered as an authorised coach with the Office of Extended Learning and Sustainability is classed as a novice and must not climb without supervision.

General Safety
  1. All climbers must report to the Office of Extended Learning and Sustainability on each visit before you climb.
  2. You must exercise care, common sense and self preservation at all times.
  3. Report any problems with the walls, equipment or other climbers’ behaviour to the Office of Extended Learning and Sustainability immediately. 
  4. Be aware of the other climbers around you and how your actions will affect them.
  5. Do not distract people while they are climbing or belaying.
  6. Stand outside the climbing area unless you are climbing,  belaying or spotting a climber.
  7. Never stand directly under someone who is climbing.
  8. Anyone in the climbing area must wear a helmet.
  9. Anyone climbing on the wall must be in climbing shoes. 
  10. No food or drink other than water is allowed in the climbing area.
  11. All climbers must use the designated communication signals when climbing.

Please read the Climb@HKA - Safety Measures and Conditions of use of the HKA Climbing Wall. This document has been adapted from the British Mountaineering Council as international best practice. Revised February 2017. For clarification regarding HKA’s Climbing Wall Safety Measures and Conditions of Use, contact extended.learning@hkacademy.edu.hk
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